Create a Dutch E-Auction - Event Settings (Step 2)
An e-Auction event is created within five simple steps. Completing the Event Settingspart is the second step of the entire process.
In order to proceed to the Event Settings step, the mandatory fields in General Information page must be filled and the Next button must be clicked.
In this step, an e-Auction is created in the Setup status and a unique ID number is automatically given by the system for the created event.
Event Settings page is where the main adjustments related to the setup of an e-Auction are made. In the event settings page, event settings can be changed in each section that are Time and Amount Settings, Bidding Settings and Terms and Conditions Settings.
Time and Amound Settings
This is the area where the start and end dates of the e-Auction are determined.
Start Date: Used to determine the start date of the e-Auction.
Time: Used to determine the time of the e-Auction. The time has to be determined in minutes.
End Date: Displays the end date automatically by the given start date and time.
Automatic Extension: If active, the auction can be extended by the given extension time either by a participant’s last minute offer or buyer’s own initiative. This feature can only started to be used when the auction’s time is exactly the same as the entered extension time.
Automatic Extension Time: Used to determine the extension time in minutes. The entered information will allow participants and buyers to extend the auction within the last given extension time. As an example, if 3 minutes has been chosen as the automatic extension time, the auction can only be completed up to 3 minutes when the last 3 minute left for the closure.
You can view detailed information for the relevant fields by clicking the “i” icon.
This is the area where the start-end dates, change duration, starting-final amount and change amount are determined.
Start Date: Means the date at which the E-Auction will start.
Change Duration: Means the area on which the change duration of the designated starting amount shall be determined based on minute.
End Date: This area shall be automatically updated related to the starting amount, final amount, change duration and change amount.
Number of Tours: This area shall be automatically updated related to the starting amount, final amount, change duration and change amount.
You can view detailed information for the relevant field by clicking the “i” icon.
Bidding Settings
This is the area where bidding settings are determined.
Multiple Currency: This is the field where additional currencies can be added so that participants can bid other than the general currency of the auction. Click the Add button to add additional currencies. The added currency parity is automatically displayed with the current Central Bank selling effective rate according to the event currency that is chosen in General Information step. You can update the parity by clicking the Update Parity button. You can also decide the parity by simply clicking the Edit icon below action column.
You can view detailed information for the relevant field by clicking the “i” icon.
Auction Group
This is the area where the internal users who may observe and manage the on going E-auction shall be determined.
The internal users who are desired to be E-auction officials shall be chosen from the pop-up window and “Save” button shall be clicked or in order to choose multiple officials without closing the pop-up window, please click “Save and Add”.
The chosen internal users may observe the on going E-auction.
If the “Management Authorization” button is activated, that user may also manage the on going E-auction.
Terms And Conditions Settings
In Terms and Conditions Settings, you can add a set of conditions that each participant has to approve in order to be able to participate to the e-Auction event. (Not mandatory).
Terms and Conditions: If active, suppliers cannot bid to the e-Auction without accepting the Terms and Conditions.
You can view detailed information for the relevant field by clicking the “i” icon.
Terms and Conditions Note: Used to state the terms and conditions for the particular e-Auction event.
You can add documents by simply dragging a file from your local files.
Or you can choose a file from computer by simply clicking the cloud icon and choosing among your local files.
You can upload documents up to 100MB in supported formats. If an unsupported file or a file more than 100MB tried to be uploaded, a warning pop-up will appear at the top-right corner of the screen.